Schedule and space out a bulk publishing job

This guide explains the Schedule step of the bulk publishing wizard: when the listings go out and at what pace. It also explains how to save that schedule as a preset, so you can pick it with one tap next time. Bulk publishing is a feature from the Plus plan up, and the whole walkthrough, from ticking the products to following the job, is in Publish many products at once.

RUIT does not publish a job all at once: it spaces the listings out with a delay and only publishes within your activity hours.

The pace

It is the time that passes between two listings on the same marketplace, because each marketplace keeps its own clock:

• A product going to three marketplaces goes out on all three at once.
• The next product goes out, on each marketplace, once the delay has passed since the previous one.
• Two accounts on the same marketplace share a clock. They go out one after the other: first one account’s products and then the other’s.

So how long a job lasts depends on how many listings go to the same marketplace. Twenty products on two Wallapop accounts take twice as long as on just one; on Wallapop and Vinted at the same time, the same as on one.

You choose the delay in At what pace?:

Custom lets you fine-tune it further:

Fixed delays are approximate: RUIT adds a random extra of up to 30% to them, so that the pace is not regular. With two minutes, each listing goes out between 2 and 2.6 minutes after the previous one on that marketplace.

With Custom, the buttons stop at the limits, which are shown below them: min 1min · max 30d. With Random, the maximum starts at twice the minimum and can never go below it. No extra is added there: the delay is already random.

When they are published

In When are they published? you pick a chip: Any time, which publishes non-stop from the moment you launch the job; one of your presets; or Choose days and times, to limit publishing to certain time windows in the week, your activity hours.

Outside those windows nothing goes out: whatever was due waits for the next one, without being lost. There is no start date either: the job starts as soon as you launch it, if you are inside a window, or when the next one opens.

The hours are always Madrid time: the wizard has no time zone selector. If you sell from the Canary Islands or from outside Spain, work it out using Madrid time.

To set up your week, press Choose days and times. It opens with Monday to Friday from 09:00 to 21:00, and Saturday and Sunday on Disabled:

1. Switch each day on or off with its toggle, from Mon to Sun. A day you switch on starts with the 09:00 to 21:00 window.
2. Press a time to change it. It is written in 24-hour format, and if the start ends up after the end, RUIT swaps them.
3. With + you add another window to that day, for example one in the morning and another in the afternoon. A window’s X deletes it.
4. With the clipboard icon, Copy to all days, that day’s windows are copied to all seven, including the ones that were off.

With Choose days and times, Next needs at least one day with a window: if you switch them all off, you will see Turn on at least one day. With Any time or with a preset, you can carry on straight away.

The delay and the hours are fixed into the job when you launch it, and a running job cannot be edited. If you want a different schedule, cancel it and launch another one.

How long it will take

In the Confirm step, RUIT uses your delay and your hours to work out when the job will finish (Today around…, Tomorrow around… or a date) and how many publications go out per day on any one marketplace, on average: for example, ~12/day per marketplace. Below that it sums up your schedule, like Mon-Fri 09:00-14:00, and your delay, like 2min between publications to the same marketplace.

Narrow windows make a job much longer. With a 30-minute delay and a two-hour window each day, about four listings go out daily on each marketplace: forty products on one marketplace take ten days. That is why this step warns you in two cases:

• The estimate goes beyond a week, two weeks or a month. For example: This job will take more than a week to complete.
• Your windows add up to less than two hours a day on average: Few activity hours can significantly extend the time it takes.

These are warnings and they do not stop you from starting. The estimate is approximate: it does not count the random extra on each delay, and it does count the products RUIT will skip when creating the job because they are already published or in another job’s queue.

Why it can take longer than estimated

When it sends out each listing, RUIT applies two more rules that the estimate does not count:

• One at a time per marketplace. While one listing is being published, the next one for the same marketplace does not start, even if its time has come.
• The delay is always respected. If the previous one went out less than the delay ago, the next one waits. After an interruption, the overdue ones do not go out all at once to catch up: they carry on one by one, at your pace.

Retries of whatever fails also respect your delay and your hours.

Saving your schedule as a preset

A preset saves a set of days and times and a pace under a name, so you do not have to set them up every time.

The preset appears as one more chip, next to Any time, and stays selected. To use it again, tap its chip: it loads its days, its times and its pace. If you then change the days or the times, the chip is no longer selected; the pace, on the other hand, can be changed without losing it.

The default one carries a star and comes selected when you open the wizard. If you do not have one, the wizard opens on Any time and Automatic (recommended).

Changing or deleting a preset

You change presets in the same step, without leaving the wizard:

If you tap Choose days and times again without saving, you leave the preset and the changes apply only to this job.

Changing or deleting a preset does not affect jobs already launched: each job stores its delay and its hours when it starts.

Presets in the other bulk actions

When you renew several listings at once, the Schedule step has the same chips, which you also save, change and delete from there. The delay counts between renewals on the same account, not on the same marketplace. Renewing is explained in Renew a listing.

When you change the price or the description of several listings at once, the schedule appears in summary, with Change to open it: there you can pick a preset, but not change it.